Be Xtra
COMMUNITY OPERATIONS

Capturing moments. Creating ripples of impact.

We're a nonprofit video & photo team turning special occasions into a force for good — from Sneaker Love to wildfire relief across our community.

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Programs & resources
🗓️
Events
Find a date
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Hire Us
Book the team
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Fund the work
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Our story
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NEXT EVENT
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BE XTRA CUTZ
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SUPPORT
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Log a donation

Records the gift and updates the fund's progress.

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DONOR
AMOUNT
FUND / CAMPAIGN

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Tell us about your event and we'll get right back to you.

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SERVICE
YOUR NAME
EMAIL
PHONE
EVENT DATE
EVENT TYPE
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✦Ask Xtra⌘J
✦
Xtra Assistant
Ready to help
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✦
Hi there — you have 0 events that need staffing this week. Want me to help fill the open roles, or draft volunteer reminders first?
PRESET TASKS
＋Schedule a new event from a template
⚐Fill this week's open staffing gaps
◷Remind volunteers who haven't confirmed
♡Draft a donor thank-you message

New event

Start from a boilerplate, then tag freely. Be Xtra runs every event off one shell.

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1 · CHOOSE A TEMPLATE
EVENT NAME
DATE & TIME
LOCATION
REGION
YubaSutterColusa
2 · TAG IT — CAUSE & PROGRAM＋ Add tag
Sneaker LoveWildfire ReliefYouth ProgramsCommunity NeedsHurricane ReliefGeneral Fund
3 · STAFFING ROLESAuto-filled from Drive template

Adjust the boilerplate roster — add or remove roles for this event.

Distribution team
5 needed×
Loaders / unloaders
3 needed×
Check-in desk
2 needed×
Photographer
2 needed×

New contact

One record per person. Pick any roles that apply — they’re just tags.

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ROLES
FULL NAME
ROLE / TITLE
EMAIL
PHONE
REGION
TAGS

Edit supporter

Partners on the “In our corner” community wall.

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Basics · tab 1/11
Be Xtra
COMMUNITY CRM